Health Association of African Canadians (HAAC) Dartmouth, Nova Scotia

Administrative and Project Coordinator Contract, Term Position (for Maternity Leave)

Job Description
We are seeking a highly organized and detail-oriented Administrative and Project Coordinator to join our dynamic team. The successful candidate will play a crucial role in facilitating the efficient operation of the Health Association of African Canadians (HAAC) by providing comprehensive administrative support and coordinating various projects. The ideal candidate should be a proactive problem solver, an effective communicator, be a cooperative team player, capable of managing multiple tasks simultaneously and be able to work independently.
Responsibilities:
Administrative Support:

• Assist the Executive team and board of directors with administrative support.
• Handle incoming calls, emails, and other communications and ensure timely and appropriate responses.
• Assist Director, Projects & Operations with regular maintenance and updating of
  organization’s financials and prepare reports as required.
• Maintain and organize filing systems
• Prepare and edit correspondence, reports, and presentations.
• Assist in the preparation of meetings, including scheduling, agenda creation, and document distribution.
• Perform general office duties, such as ordering supplies and maintaining office
  equipment.

Project Coordination:

• Collaborate with project managers to develop project plans, timelines, and deliverables.
• Track project progress and ensure that deadlines are met.
• Assist in the coordination of project meetings, including scheduling, agenda preparation, and documentation.
• Monitor and report on project budget and expenses.
• Act as a liaison between different project teams and stakeholders.
• Identify and address project issues and risks in a timely manner.

Communication and Collaboration:

• Facilitate communication within the team and across departments.
• Coordinate and communicate with external partners, vendors, and clients as needed.
• Keep stakeholders informed of project status and changes.
• Assist with HAAC social media and website content creation and management
• Work collaboratively with Director Projects & Operations, Director of Community Engagement and Administrative Assistant to schedule daily posts on various media platforms in accordance HAAC’s professional brand
• Assist with the development and design of communication and promotional materials (e.g., newsletters, fact sheets, event posters, etc.)
• Assist with fostering a positive and collaborative work environment.

Data Management:

• Maintain accurate and up-to-date project-related data and documentation.
• Generate reports and analyze data to support decision-making.
• Ensure confidentiality and security of sensitive information.

Qualifications:

• Proven experience in administrative support and project coordination roles.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and project management and client management tools.
• Ability to work independently and as part of a team.
• Detail-oriented with strong problem-solving abilities.
• Ability to work in-person is required.

Hours of Work, Salary and Benefits

• This is a full-time position (35 hours/week)
• Contract, Term position covering maternity leave for 12 months
• The salary is between $42,000- $52,000/year
• The position starts with 3 weeks paid vacation/year.
• Group Health benefits are offered upon completion of a probation period.

If you are a self-motivated and detail-oriented professional with a passion for coordination and organization, we invite you to apply for this exciting opportunity to contribute to the success of the Health Association of African Canadians.

Deadline to apply: Friday, May 22nd 2026